Data Protection Policy

The PDA Union collects and maintains personal information in order to carry out its functions as a trade union, provide membership services and comply with certain statutory obligations. All personal information is treated with the utmost confidentiality and with appropriate levels of security.

The purposes for which the PDA Union will use personal information, including sensitive personal information such as trade union membership, are for a range of union-based activities including:

  • to facilitate communication between members;
  • to ballot members;
  • to facilitate the internal democracy of the PDA Union;
  • to facilitate representation and negotiation;
  • to maintain records as to the eligibility of members to enjoy benefits under the Rules of the Union or as offered by service providers;
  • in offering and providing benefits, services, goods or products to members;
  • to analyse for the purposes of targeted mailing and the development of PDA Union activities;
  • statistical profiling, including that relating to trade union membership, health and racial origin, where the PDA Union considers that appropriate.

All information (updated as appropriate) is kept throughout membership and, to the extent necessary, for such reasonable period after membership as may be necessary to enable the member to access any post-membership benefits.

In order to carry out some of the above it will be necessary for the PDA Union to disclose information. Personal information will be made available to PDA Union employees and officers. It will also be released to agents, contractors and other service providers but only for the purpose of such agents, contractors or other service providers using the information on behalf of the PDA Union. Where, occasionally, the Union uses the services of such organisations, they are contractually obliged to process personal data in a secure and confidential manner under strict instructions. Such organisations include those who provide approved legal, financial and membership services or who distribute PDA Union publications.

Members have the right to object to and stop direct marketing in any form by organisations contacting them on behalf of the PDA Union. If they wish to exercise their right to object and stop such direct marketing then they should write to the Membership Team requesting that such mailings be stopped or, alternatively, write to the organisation in question directly.

You have the right to ask for a copy of the information the PDA Union holds on you (for which there is a small charge) and to request that any inaccuracies be corrected.

This policy will be amended from time to time and will be published on the PDA Union website.

The Pharmacists' Defence Association is a company limited by guarantee. Registered in England; Company No 4746656.

The Pharmacists' Defence Association is an appointed representative in respect of insurance mediation activities only of
The Pharmacy Insurance Agency Limited which is registered in England and Wales under company number 2591975
and is authorised and regulated by the Financial Conduct Authority (Register No 307063)

The PDA Union is recognised by the Certification Officer as an independent trade union.

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